Accounts Payable Specialist

Hourly Rate: $25–$30 per hour
Location: Culver City, CA (Onsite)
Reports To: Accounting Supervisor

NOW CFO is conducting a private search on behalf of a growing organization in the healthcare/recovery services sector. We are seeking a skilled Accounts Payable Specialist for a temp-to-hire opportunity. This role is essential in maintaining accurate financial records, managing vendor relationships, and supporting timely financial reporting for multiple entities.

About the Role

The Accounts Payable Specialist will be responsible for managing accounts payable and general bookkeeping tasks for multiple entities. This position ensures accurate financial recordkeeping, timely processing of invoices, and support for management reporting, all while maintaining compliance and confidentiality. Prior experience in the healthcare or healthcare/recovery services industry is required.

Key Responsibilities

• Maintain accounting records for assigned entities following general accounting principles and organizational policies.
• Enter deposits, withdrawals, and invoices; obtain required documentation and approvals.
• Prepare weekly A/P reports with key vendor reminders (e.g., payroll, rent, utilities) for management review.
• Respond promptly and professionally to vendor inquiries.
• Execute General Journal Entries as authorized.
• Prepare daily, monthly, and year-to-date reports as needed for management.
• Complete allocation of credit card statements and combined entity bills to support accurate financial reporting.
• Assist with special projects and coordinate tasks with supervisors to ensure timely completion.
• Maintain data integrity and security in all computer systems.
• Demonstrate flexibility and adaptability to meet organizational needs.
• Maintain professionalism, confidentiality, and positive relationships with vendors and team members.

Must-Have Qualifications

• Prior experience in the healthcare or healthcare/recovery services industry.
• 2–3 years of bookkeeping or accounts payable experience.
• High School Diploma or GED required; Bachelor’s degree in Accounting or Business preferred.
• Strong written and verbal communication, organizational, and interpersonal skills.
• Proficiency with general bookkeeping, spreadsheets, and word-processing.
• Ability to exercise discretion, sound judgment, and professionalism while working independently.

Nice-to-Have

• Experience with multiple entity accounting.
• Advanced Excel or reporting skills.
• Experience in a healthcare or recovery services environment.

Physical Demands & Work Environment

• Prolonged sitting, standing, and occasional lifting of supplies/equipment.
• Occasional irregular hours and multi-tasking under pressure.
• Contact with vendors and clients, requiring professionalism in challenging situations.

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